These reports must be submitted to the conference office at least two weeks before your charge conference or by November 1, depending on your scheduled date.

Forms are downloadable from this page to be used as worksheets as you prepare for your charge conference. Once ready, your church administrator, pastor, or other leader must enter the information into your Church Dashboard via their People Portal. This ensures that all completed forms are accessible to those who need to view them, such as local church leaders and conference staff. All appointed clergy and local church leadership in key roles should have access to the Church Dashboard. If they don’t, contact the conference office.

Here are the items that must be voted on at the All Church or Charge Conference Meeting:

    Certified Lay Servant Forms

    • If someone in your congregation is applying to be, or actively serving as a Lay Servant, they must complete this form and submit it for approval at the Charge Conference. | download PDF

    Certified Lay Speaker Forms

    • If someone in your congregation is applying to be, or actively serving as Lay Speaker, they must complete this form and submit it for approval at the Charge Conference. | download PDF

    Certified Lay Minister Forms

    • If someone in your congregation is applying to be, or actively serving as Lay Minister, they must complete this form and submit it for approval at the Charge Conference. | download PDF

    First & Second Reading List

    • Reading of names of professing members who are no longer active in the life of the church, per 2020/2024 Book of Discipline, ¶228.2b (4), are reported at your charge conference and voted upon. If changes are made during your charge conference, please note those in your Quick Minutes. | download PDF

    Recommendation of Clergy Candidates and/or Local Pastors

    • Pastoral Leaders should complete this form if they have a candidate(s) for Ordained Ministry, Certified Candidacy, or Licensed Local Pastor. Please use one form per candidate. A vote is required at the charge conference. | download PDF

    Nominations & Leadership Development

    • This should list all elected/selected leaders at the local church as approved by charge conference vote. (This is not the Church Officers Contact List.) The Church Administrator, Membership Secretary, and Pastor should complete this form. See the Nominations Guidelines. | Nominations Report Sample